Once you have renters living in your rental property, one of the easiest ways to ensure that they are looking after your property and following the rules set out in the rental agreement is to schedule regular inspections.

A properly conducted rental inspection is more than just having a glance around the rental property to make sure the place is tidy. No, what you should be looking for are signs that your tenants are breaching the rental agreement which may result in far greater damages in the future. Hence, routine inspections are normally conducted by property managers who are generally knowledgeable about what to inspect when visiting rental houses.


However, if you are a landlord a few questions come to mind: can I attend a routine inspection with my agent or property manager? Can I go alone? And am I permitted to talk to the tenants living in my rental property?


Whether it’s to carry out a routine inspection or perform some repair works, we discuss all you need to know about landlord access rights to ensure that you stay within the law and maintain a cordial relationship with your renters.


Rental Providers or Landlords’ Access Rights

Landlords and their property managers have the right to enter a property. However, there are guidelines about the reasons they can enter and when they can gain access. Also, when in the rental property, landlords and their agents must conduct themselves reasonably.


Renters must let landlords or rental providers access a rental property if they are within the law, provided the tenant has been served proper notice.


Routine Inspection and Entry Rights

There are several valid reasons a landlord or property agent can enter a rental property; a routine or general inspection is one of them. The landlord has the right to make sure that the tenant is maintaining the property in good condition by performing regular inspections.


Even though landlords and their agents are permitted by law to enter rental property, they will still have to give the renter notice that they will be entering.


How much notice a landlord must give depends on the reasons they are entering the property. For routine inspection, the minimum notice required is 7 days.


Landlords Attending a Routine Inspection With Their Agent

It is common to have many landlords assign the job of routinely inspecting a property to their agents. The agent will then perform the necessary processes and activities on their behalf. In such a scenario, a good property manager will perform a thorough examination of the property and report back to the landlord. The agent presents a writing report of their findings, as well as photos or videos so that the landlord can see for themselves.


As a landlord, you should attend at least one routine inspection of your property in a year. This way, you can be sure about the state of your property.


If you wish to attend the next scheduled routine inspection, all you need to do is communicate your intentions to your property manager. Both of you then have to decide which date and time are suitable for you to attend the inspection. You should communicate your desire to attend the inspection in time, preferably before the agent serves the renter with a notice. This is so that a suitable date and time can be found for all three parties to attend the inspection.


Can a Renter Refuse The Landlord Entry?

The short answer is NO. A renter cannot refuse you entry into a rental property if a valid reason (general inspection) and duly served notice has been presented.  


However, there are a few reasons when a renter can refuse you entry. For instance, if the visit is scheduled outside normally acceptable work hours which are from 8 am to 6 pm. The renter may also deny you entry if the last inspection was conducted less than six months ago.